Financials
The Financials page generates daily QB summaries from your POS ZRun records. It's designed to give you the data you need for daily accounting entry — broken down by sales, tax, tender type, tips, and adjustments.
The Financials page is only available for locations that have a POS API configured. Contact your administrator if you don't see your location in the dropdown.
Selecting a Location and Date Range
- Choose your location from the dropdown (admins see all locations; merchant users see their own)
- Set a start and end date for the period you want to review
- Click Load Report IDs to fetch the list of ZRuns for that period
ZRun List
A ZRun represents a daily settlement period in your POS system. The list shows:
| Column | Description |
|---|---|
| ZRun ID | The unique identifier for this settlement period |
| Run Date | The date and time the ZRun was closed |
| Total Sales | Gross sales for the period |
| Count | Number of transactions |
| Status | Draft, Saved, or Posted |
Building a Daily Summary
Click Build Summary on any ZRun row to generate the daily financial summary. The portal pulls data from your POS system and organizes it into the following sections:
Sales
| Field | Description |
|---|---|
| Gross Sales | Total sales before any deductions |
| Taxable Sales | Portion of gross sales subject to tax |
| Non-Taxable Sales | Portion of gross sales not subject to tax |
| Net Sales | Gross sales minus tax |
Tax
Shows each tax rate (State, County, and RF) with its rate percentage and calculated amount, plus a Total Tax line.
Tender
Breaks down payments by card type:
- Cash
- Visa
- Mastercard
- AMEX
- Discover
- Debit
- Other (third-party delivery services, gift cards, etc.)
- Total Card — sum of all non-cash payments
- Total Payments — cash plus card combined
Tips
| Field | Description |
|---|---|
| Cash Tips | Tips collected in cash |
| Card Tips | Tips collected via card |
| Total Tips | Combined tip total |
Adjustments
| Field | Description |
|---|---|
| Paid Outs | Cash paid out from the drawer (pulled from POS tax report) |
| Refunds | Editable — enter the refund total for the day |
| Buy Back | Editable — enter any buy-back or comp amount |
Counts
- Transactions — total transaction count for the ZRun
- Date Closed — timestamp when the ZRun was closed
Variance Check
Below the Tender section you'll see:
- Total Payments — cash plus card, should equal Gross Sales
- Variance — the difference between Gross Sales and Total Payments
A variance of $0.00 shown in green means your records are balanced. A non-zero variance shown in red means there's a discrepancy to investigate before saving.
Saving a Summary
Once you've reviewed the summary and filled in any manual fields (Refunds, Buy Back):
- Click Save Summary
- The status changes from Draft to Saved
- The ZRun row in the list updates to show the Saved badge
Saved summaries can be retrieved at any time by loading the same date range and clicking View on a previously saved ZRun.
Summary Statuses
| Status | Meaning |
|---|---|
| Draft | Built but not yet saved |
| Saved | Saved to the portal for record-keeping |
| Posted | Marked as posted to your accounting system |